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Initial Login & Password Change
Access the Login Page
Navigate to the VirtuOwl Website
Open your preferred web browser.
Type in the VirtuOwl website URL or search for VirtuOwl.
Logging In
Locate the "Login" button, usually found on the top right corner of the webpage, and click on it.
Enter Login Credentials
Use your registered email address as the username.
Enter the temporary password you received in the email from VirtuOwl Support.
Change Temporary Password
On your first login, the system will prompt you to change the temporary password for security reasons.
Input your temporary password in the "Current Password" field.
For the new password, ensure it's a minimum of 8 characters and includes an uppercase letter, a lowercase letter, a number, and a special character.
Confirm your new password.
Click on "Change Password".
Logout and Re-login
To ensure your new password has been updated successfully, it's advisable to logout and then re-login using your new password.
Manage Educators
Dashboard
Access: The main dashboard remains your primary access point after login.
View Educators
Find the "Educators" option on the left side of your screen.
Browse & Search: Scroll to view all educators or use the search function for quick navigation.
Manual Upload
Locate and click on the "Add Educator" button.
Input Details: Enter necessary information like name, email, subject(s), etc.
Save: Once filled, click "Save" or "Submit". The added educator receives an email containing a temporary password.
Batch Upload
Locate 'Batch Upload' button.
Template Download & Fill: Click "Download Educator Template", fill required fields, and save.
Upload & Process: Use "Click to Upload xlsx file", then "Process .xlsx". After processing, educators receive an email with a temporary password.
Manage Students
Dashboard
Access: The main dashboard remains your primary access point after login.
View Students
Find the "Students" Option: Locate the "Students" option on the left side of your screen.
Browse & Search: Scroll to view all students or use the search function for quick navigation.
Manual Upload
Locate and Click on the "Add Student" Button: Positioned either at the top or bottom of the Students list.
Input Details: Enter necessary information such as name, student ID, course, etc.
Save: Once the required fields are filled, click "Save" or "Submit". The added student will then receive an email containing a temporary password.
Batch Upload
Locate the 'Batch Upload' Button: Typically found within the "Manage Students" section.
Template Download & Fill: Click on "Download Student Template", complete the required fields, and save the file.
Upload & Process: Use the "Click to Upload xlsx file" option, followed by "Process .xlsx". Once processed, students will receive an email with a temporary password.
Sessions
View Sessions
Dashboard
Access: Begin by accessing your main dashboard after login.
View All One-to-One Sessions
Locate "One-to-One Sessions" Option.
Browse & Search
Scroll to see all scheduled one-to-one sessions or utilize the "Search Educator Name" to search for specific sessions.
View All Classroom Sessions
Locate "Classroom Sessions" Option.
Browse & Search
Scroll through to view all classroom sessions or apply the search function for a streamlined view.
Create One to One Session
Click on "Create a Session" Button
Button Location: Typically found at the top or bottom of the session's list.
Session Type Selection
Choose Type: You'll have the option to select either "One-to-One Session" or "Classroom Session".
One-to-One Session Setup
Subject & Subcategory: Choose the desired subject and its subcategory.
Educator Selection: Pick from the available list of educators.
Date & Time: Specify the session's date and time.
Student Participation: Select the student you intend to include in the session.
Additional Summary: Provide any extra notes or information in this section.
Attachments: Optionally, upload an image or PDF as required.
Create Session: Click "Create". Both the educator and student will get notifications, either through email or text (if mobile numbers were provided).
Create Classroom Session
Click on "Create a Session" Button
Button Location: Typically found at the top or bottom of the session's list.
Session Type Selection
Choose Type: You'll have the option to select either "One-to-One Session" or "Classroom Session".
Classroom Session Setup
Subject & Subcategory: Choose the desired subject and its subcategory.
Educator Selection: Pick from the available list of educators.
Date & Time: Specify the session's date and time.
Students Participation: Select the students you intend to include in the session.
Additional Summary: Provide any extra notes or information in this section.
Attachments: Optionally, upload an image or PDF as required.
Create Session: Click "Create". Both the educator and the students will get notifications, either through email or text (if mobile numbers were provided).
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